Provides administrative, organizational and technical support including but not limited to phone reception; arranging travel and catering accommodations; scheduling meetings and conference room set ups; e-scan, facsimile, ECF filing transmittals; proofreading work product for typographical, grammatical, or spelling errors; photocopying; mail assembly and distribution; and other records/file maintenance.
Depending on the specific assignment, may prepare and/or review for accuracy of reports, documentation, general and/or legal correspondence and papers of a legal nature such as, complaints, brief, motions, interrogatories, contracts, agreements, statements, subpoenas, summonses.
May assist attorneys, paralegals and analysts with the preparation and filing of US Federal/District Court documents, correspondence, transmittal documents, and formal documents.
Projects an image that reflects the professional nature of work done by the firm.
Interacts with clients in a way that supports great client service and relationships.
Accurately drafts and/or writes routine reports and correspondence.
May manage timekeeper calendar (Outlook) and assist in meeting deadlines which may include deadlines associated with US Court, litigation and/or other events as directed.
May provide occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers and other external devices with remote guidance from IT specialist.
Prioritizes workload in an efficient and effective manner.
Participates in on-going training sessions to enhance his/her technical skills.
Stays informed of all firm policies and standardized procedures and applications.
Assists Office Administrator with day to day administrative and operational duties.
High School diploma or GED and three years related experience, OR equivalent combination of education and/or experience. Bachelor's degree, ALS, PLS, CAP, or Paralegal certificate preferred. Other Skills: Must have basic legal terminology and an awareness of court filing requirements. Must be able to use legal citations and apply to firm documents. Working knowledge of Microsoft Word (styles & tables), Excel, PowerPoint and Outlook. Skilled in the use of a redlining tool. Ability to type 50 WPM. Litigation experience preferred. Ability to anticipate, identify, and proactively implement actions that allow timekeepers to be efficient and effective in serving client needs. Shares knowledge and mentors others on technology applications and firm/division processes. Must have eFiling and traditional paper filing experience, and experience in the Massachusetts state court system.