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Specialist, Accounts Receivable

National Multiple Sclerosis Society

Houston, TX - Denver, CO

Not provided

Not provided

1 month ago

Job Description

The National Multiple Sclerosis Society is a national non-profit that exists because there are people with MS. Our vision is a world free of MS. Everything we do is focused so that people affected by MS can live their best lives as we stop MS in its tracks, restore what has been lost and end MS forever. We are more than an organization. We are a movement. United in our collective power to do something about MS now and end this disease forever. At the National MS Society you have the opportunity to make a real difference in the lives of those living with MS and their families. As a member of the Society team, you'll work in an environment that values collaboration, innovation, diverse perspectives, and most of all a relentless resolve so people with MS can live their best lives.  

Under the general guidance of the Accounts Receivable Manager, the Accounts Receivable Specialist is responsible for the accounts receivable function for the Society, which includes creation of invoices, processing and recording of cash receipts. Contributions are received on-line through Society's website, in the mail, ACH deposits, directed through lockbox service, stock gifts and credit cards through use of Society's mobile units.

The depositing of cash receipts involves the use of Remote Scanner to deposit into the Society's bank account and saving all documents as part of creation of the deposit batch for upload to SharePoint system.

The recording of cash receipts involves identifying revenue campaigns applying to corresponding General Ledger accounts creating journal entry for upload into Accounting System.

Essential Function/Responsibility 1. Accounts Receivable Processing

  Daily Mail processing to include: Open incoming mail, tally checks received for deposit following internal controls process. Deposit contributions daily into Society's bank account through Remote scan device or directly at bank. Verify contributions received via various means including, remote deposit, ACH, mobile credit card units, Merrill Lynch stock gift account, etc. and verify totals per bank deposit. Review contribution and identify revenue campaign per correspondence and through use of Society systems such as AR Module, Data Warehouse and/or Luminate or external system such as company portal. Identify payments related to invoices and apply contributions to open receivables Contact corporations and/or collaborate with Society staff to assist with unidentified cash receipts as needed. Record contributions, including restricted contributions per donor intent, to appropriate revenue account according to Society Foundation Data Model. Upload Deposit batch in SharePoint for further contribution entry into Data Warehouse/Luminate performed by Constituent Information Center (CIC) and coordinate with CIC team to ensure accurate and complete information Process credit card donations as needed following batch deposit procedures Process invoice requests, including verifying support and coding, and creating and sendinginvoices utilizing Society's Accounts Receivable Module within Workday Enterprise system Manage receivables and work with various departments and relationship managers, following up on outstanding receivables and responding to inquires Process invoice adjustments/write offs to apply against invoices that are identified as uncollectible per AR Manager or Finance Center Director Research and resolve discrepancies as needed Generate reports detailing accounts receivable status Provide general support to AR Manager as directed Perform other duties as assigned.

  2. Customer Services Provide general accounting customer service to Society staff Courteously and promptly respond to all requests and inquiries from staff and contributors Provide general accounting customer service to contributors.

  3. Volunteer Engagement Increase the number of Society volunteers, recognizing and recruiting talent (Managing Relationships, Being Open and Receptive) Engage volunteers, effectively communicating and facilitating meaningful opportunities across all functions. (Communication) Partner with volunteers to accomplish our work. (Getting Work Done through Others, Getting Organized, Managing Work Processes, and Overcoming Obstacles) Cultivate volunteers, seeking and providing feedback and sharing opportunities for reciprocal growth and learning. We recognize the contributions of all volunteers. (Communication, Inspiring Others, People Management, Learning, Being Open and Receptive)  
Minimum Education: High School diploma or equivalent

Minimum Experience: At minimum a high school diploma or equivalent Minimum of two years accounts receivable and customer service experience. Solid understanding of basic accounting principles. Proven ability to calculate, post and manage accounting figures and financial records Data entry skills along with aptitude for numbers Hands-on experience in operating spreadsheets and accounting software Proficiency in MS Office with high level of ability in Excel Customer service orientation and negotiation skills High degree of accuracy and attention to detail

Technical/Other: Problem solving skills in accounting transactions; the ability to analyze and reconcile figures on a monthly basis. Knowledge of Excel and Microsoft Office Suite High level of confidentiality Strong attention to detail, organization skills & excellent time management Solid analytical skills for investigating/correcting problems Strong typing and 10-key calculator speed. Commitment to the mission, vision, cultural values, and expectations of the National MS Society

  Estimated hiring  compensation range for this role is $20-$25 per hour and is eligible for overtime .  Final offers will be based on candidate geographic location and consider career experience  and  may vary from this range due to these  and other  factors.  

The National Multiple Sclerosis Society provides a highly competitive, comprehensive benefit package to employees. These benefits include a considerable Paid Time Off Plan; Paid Holidays; 401k Retirement Savings Plan with Society match; Educational Reimbursement Plan; Professional Development Assistance; Commuter Benefit Plan; Flexible Work Arrangement Options; Comprehensive Health & Welfare benefits including Medical, Dental, Vision, Flex Spending Accounts, Life Insurance, Disability Coverage, Life Assistance Plan as well as additional voluntary benefit offerings.

The National MS Society is committed to building a diverse and inclusive workforce. We strive to create a workforce that reflects the communities we serve and where everyone feels empowered to bring their authentic selves to work. We need you and your unique talents and perspectives to help us write the last chapter on MS.

All offers of employment are contingent upon the candidate showing proof of being fully vaccinated against COVID-19 (with a COVID-19 FDA-approved vaccine or a COVID-19 vaccine granted Emergency Use Authorization) by the date of hire. A candidate is considered fully vaccinated two weeks after receiving the second dose of a two-dose vaccine (Pfizer or Moderna) or one dose of a single dose vaccine (Johnson & Johnson/Janssen) or as defined by the Centers for Disease Control and Prevention. Candidates unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.    

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